Digital Archive (Sähke2)

Secure and automate your archiving with Profium Digital Archive

SÄHKE2-certified digital archive that integrates smoothly with your existing systems and ensures full compliance.

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Challenge & Solution

Challenge

Organizations struggle with outdated archiving processes, inconsistent metadata, and growing compliance demands.

Solution

Profium’s SÄHKE2-certified Digital Archive automates indexing, preserves documents for the long term, and offers fast, reliable access—backed by metadata-driven structure, full audit trail, and seamless integrations.

SÄHKE2 Certification

Meets Finnish national requirements for digital archiving and long-term preservation.

Metadata indexing

Classify & index automatically using SÄHKE2-compliant metadata.

Fast search & retrieval

Search across full text and metadata with a clean and intuitive user interface.

System compatibility

Integrates with CRM, ERP, financial systems, or any content management tool.

Flexible deployment

Run securely in the cloud or on-premises with full role-based access control.

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Process

How does it work

1. Metadata model

Mapping to Sähke2 defitions

2. Integrations

Integrate to case management system and other sources

3. Migration

Migration of from legacy systems

4. Training and go-live

We take care of infrastructre as SaaS

Use cases

Profium Digital Archive for different use cases

Our customers use the Digital Archive for a wide range of business needs—not just for mandatory SÄHKE2 compliance.

Sensitive data

Storing and managing sensitive data as on-premise archive solution

Contract Management

Use to manage contracts, automate approval process with workflows and digital signing

White label solution

Integrate as part of existing ERP or financial software as white label archive module

Customers

There haven’t been many similar projects in Finland involving a full transition to a digital archive. It’s a large and complex undertaking with many factors to consider, which raised both the difficulty level and the expectations placed on the solution provider.